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Enhance your safety culture with AI-powered Incident Management Software

Ensure safety with EHS software that leads users through each step of reporting an incident, near miss or any observation that could be a potential risk.

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Lead with accurate and up-to-date safety data. Our software empowers your workforce to report incidents, near misses and observations, fostering a deep understanding of safety risks. By analyzing this data, determining root causes and implementing corrective actions, it enables proactive safety strategies that effectively prevent future incidents.

Sphera AI makes incident reporting easy for frontline operations.

A good investigation starts with a good first report. Sphera AI for Incident Reporting guides field personnel through every hazard, near miss, and incident as they report it, so the record is complete and consistent from the start.

  • Complete, high-quality data from the start: Sphera AI checks each entry as it’s written, flags missing details, and suggests a clearer description.
  • Every report arrives structured, consistent, and ready to investigate.
  • Faster investigations and corrective action: When reports arrive investigation-ready, your team stops chasing reporters for missing details. Investigations start sooner and finish sooner, and corrective actions get moving faster.
  • Data you can compare and trend: Clean, consistent reports make it easier to spot trends, find root causes, and stop the same incident from happening again.
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EHS&S Module Graphics_Incident Management -First Report ensures accurate incident reporting

Incident reporting software features

  • Configurable forms: Build forms by incident type so people only answer what’s relevant. Required fields and conditional logic keep the data clean, and photo and video attachments add evidence. Anonymous reporting and multilingual support make it easier for everyone on site to report.
  • Mobile app: Report incidents, near misses, and hazards from the field as they happen. With no connection, the app stores data on the device and syncs automatically once service returns, which suits remote and high-risk sites.
  • Automated notifications: A configurable workflow engine sends notifications based on severity, risk rating, location, or division. Alerts go out by email according to each person’s role and permissions, and recipients can move a workflow step forward straight from their inbox.
  • Investigation workflows: Start from a preconfigured workflow or build your own, with multiple review stages, approvals, and stakeholders. Every step is logged, so you can see status, ownership, and actions until the incident is resolved.
  • Corrective action tracking: Create actions manually or automatically, then assign an owner, priority, and due date, with reminders and escalations to keep them moving. Audit trails and approvals document completion, and effectiveness reviews confirm the risk actually went down.
  • Dashboard analytics: Filter and drill into incident and root cause data to find trends and recurring issues. Configurable dashboards track incidents, near misses, and hazard categories.
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EHS&S Module Graphics_Incident Management – Empower your safety culture through technology

Title Built-in compliance for OSHA recordkeeping

Your teams already capture the injury and illness data. Sphera Incident Management turns it into OSHA recordkeeping forms, so no one re-keys cases into a spreadsheet. Preconfigured templates export recordable data directly to the three required forms:

  • Form 300: Recordable cases populate the log straight from the incident record.
  • Form 300A: The annual summary is generated from the same data.
  • Form 301: Case details from the incident record fill in the incident report.
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EHS&S Module Graphics_Incident Management – Effortless reporting- Unleash efficiency

From field report to closed investigation: How it works

  1. Guide frontline reporting with Sphera AI: As people write up an event, the AI checks the entry, points out missing details, and improves the description, so the report is complete, consistent, and ready to investigate.
  2. Route incidents to the right people: Workflow rules send each incident where it needs to go based on severity, risk rating, location, or division. High-potential events alert key stakeholders and launch a formal investigation automatically.
  3. Choose an RCA method: Investigators record root causes and contributing factors using SCAT, 5 Whys, or your organization’s preferred methodology.
  4. Assign corrective actions: Create corrective and preventive actions from investigation findings, manually or automatically. Each one gets an owner, priority, and due date, with reminders and escalations to keep work on track.
  5. Verify completion and effectiveness: Approval workflows capture sign-off, and effectiveness reviews confirm the completed actions reduced risk. A full audit trail records every step through resolution.
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module-Maintain safety with a holistic view of your barriers

Turning reporting into prevention

Manufacturing

Make it easy to report machine guarding gaps, slip and trip hazards, and electrical hazards on the spot, before they turn into lost-time injuries.

Oil and gas

Turn process safety hazards and deviations into preventative strategies.

Chemicals

Proactively report leaks and unsafe handling, so chemical hazards are addressed before they become catastrophic accidents.

What Is Process Safety Management and how to implement it

What Is Process Safety Management and how to implement it?

Discover the Critical Importance of Process Safety Management (PSM) in Preventing Catastrophic Incidents. Learn How Proper Management of Hazardous Chemicals Can Save Lives and Businesses Millions. Read More to Understand the Framework and Implementation Strategies.

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Measures of success

Learn how Co-op implemented a safety system that helps minimize serious incidents, identify underlying trends and improve safety performance.

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Empower your entire workforce

As part of Sphera’s Health and Safety software platform, SpheraCloud First Report portal empowers your entire workforce to report incidents and unsafe behaviors quickly and easily.

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Accurate safety data is key

Find out how protecting your workforce with intelligent safety data makes the case for using the latest technology.

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Fill out the form and we will get back to you to discuss your incident management software needs.

Resources

View all resources
Team members meeting over an open laptop
2026 Sphera Risk-Intelligence Gap Report

2026 Sphera Risk-Intelligence Gap Report

New survey of 203 EHS, process safety and operations leaders shows why risk signals go unconnected until they become…
October 8, 2026
worker using a cellphone as a tablet
Better incident reporting starts with better data: How AI can strengthen safety culture and investigations

Better incident reporting starts with better data: How AI can strengthen safety culture and investigations

See how AI improves incident reporting quality, accelerates investigations and helps EHS teams identify risks before incidents occur.
July 22, 2026
Seven Ways to Build a Strong and Resilient Safety System

Seven Ways to Build a Strong and Resilient Safety System

Close the EHS data gap. Learn why 40% of firms still risk safety with spreadsheets and discover Sphera’s 7-step…
March 23, 2026

Explore the modules
in this suite

Our enterprise-wide, fully integrated software reduces the likelihood of incidents and operational losses. Advanced software tools build workflows to capture, track, investigate, report and analyze health and safety information.

Actions Software

Manage risk with company-wide action tracking, reporting and remediation.

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Analytics Software

Use real-time data to get insights on performance and improve decision-making.

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Audits Software

Centralize, plan and automate audits and inspections with customized workflows.

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